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    Receptionist/Secretary

  • Job type: Permanent
  • Sector: Reception
  • Location: Preston, Lancashire
  • Salary: £16000 - £19000 per annum
  • Date posted: 08/09/2017
  • Job reference: CMS029444'2002_1504882729

Our client is a respected and well known North West organisation with their main office based on the outskirts of Preston.


They have an opportunity for an experienced Front of House Receptionist/Secretary to join them on a full time basis.


As the successful candidate will be based 'front of house' and will be the face and voice of the company, excellent personal presentation and client care skills are essential.

Main responsibilities of the role include:

Meeting and greeting visitors in person and by telephone, message taking and assisting with emails
Booking and arranging meeting rooms including refreshments
All outgoing mail and parcels including arranging couriers
Labelling stocks for Transport, Site Managers and Operatives
Stationery ordering / stock checks / Stationary Invoice checks
Site Inductions (scanning & filing)
Updating telephone / site lists
Overseeing the clock machine tracking /maintenance / clock card stocks
Photocopier maintenance and supplies and adding new users
Franking Machine maintenance / service / stock supplies / adding monies
Organising site set up packs
Sub-contract orders (typing, scanning, emailing and filing)
Pre-order meeting minutes, contractor procurement document & code of conduct to sub-contractors
Collating site diaries
Preparing letters and correspondence
Copying, filing and scanning
Health & Safety File (Operations and Maintenance Manual): e-mail all sub-contractors requesting information, and storage of personal information
Printing / scanning / laminating / filing / photocopying / Archiving.
Transport & constructions insurance matter /claims etc. including Licence checks
Weekly fuels downloads
Overseeing and arranging timely vehicle service and MOT's
Staff and Site Manager queries / help / printing forms etc
All Quality Management work / ISO/ monthly figures etc
Updating business procedures and Health & Safety manuals

Hours of work are 8.30-5.00 with excellent benefits including 26 days holidays & bank holidays!